How to Make Barcode Labels?
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Barcodes are everywhere—from product packaging in supermarkets to asset tracking in warehouses. For businesses of all sizes, creating professional barcode labels is not just about compliance but also about improving efficiency. If you’re running a small shop, an e-commerce store, or managing inventory, learning how to make barcode labels can save you time, money, and reduce costly errors.
In this guide, we’ll cover what barcodes are, the different types, how they work, and most importantly, how to create and print barcode labels using the right label printer and label paper.
What is a barcode?
A barcode is a machine-readable symbol that encodes information using lines, patterns, or digital codes. Scanners and mobile devices can read these codes instantly, turning them into usable data.
- Identify products quickly
- Manage stock levels accurately
- Simplify checkout and shipping processes
What are the types of barcodes?
There are two primary categories of barcodes:
| Barcode Type | Description | Example Use Case |
|---|---|---|
| 1D (Linear) Barcodes | Traditional barcodes with vertical lines of varying widths | UPC, EAN, ISBN (commonly found in retail) |
| 2D Barcodes | More advanced, storing larger amounts of data in squares or dots | QR codes, DataMatrix (used in logistics, healthcare, marketing) |
What can barcodes do?
- Improve inventory accuracy by reducing human error
- Speed up checkout and scanning processes in retail
- Enhance product traceability across the supply chain
- Help with compliance for businesses that require globally recognized identifiers
For example, online sellers who use platforms like Amazon or Walmart often need to create barcode labels that meet specific GTIN standards.
How to make barcode labels?
Determine the barcode type
Identify whether you need a UPC/EAN (for retail), a QR code (for marketing), or an internal code (for warehouse management).
Obtaining a Globally Unique Number
If your products are sold internationally, you’ll likely need to obtain a unique identifier.
For Globally Unique Numbers (GTIN)
A GTIN (Global Trade Item Number) is a globally recognized product ID that ensures uniqueness across markets.
What is GTIN and what types are there
| GTIN Type | Digits | Common Use |
|---|---|---|
| UPC (GTIN-12) | 12 digits | North America retail products |
| EAN (GTIN-13) | 13 digits | International retail products |
| ISBN (GTIN-13/GTIN-10) | 10–13 digits | Books |
| GTIN-14 | 14 digits | Logistics and bulk packaging |
For Internally Unique Numbers
For businesses managing internal stock, you don’t need a GTIN. Instead, you can create custom barcode numbers for your products or assets. This is ideal for:
- Warehouse inventory
- Office asset tracking
- Small businesses selling locally
Choosing barcode generation software
Once you know your barcode type, you’ll need reliable barcode generation software. Options include:
- Free online barcode generators (for small use cases)
- Professional inventory software with built-in barcode creation
- Label design software compatible with your label printer
At niimbots.com, our portable thermal label printers make it easy to integrate barcode generation directly from your phone or computer.
Print barcode labels
After creating your barcodes, it’s time to print them. Here’s what you’ll need:
- Label printer (thermal printers are ideal since they’re inkless and cost-effective)
- Label paper (choose the right size for your packaging or assets)
- Software connection (Bluetooth or USB to sync your barcode designs)
Using a portable NIIMBOT thermal label printer, you can print barcodes instantly, whether you’re in a warehouse or small retail shop.
Test Scan
Before applying your barcode labels, always test them with a scanner or a mobile app. This ensures the codes are readable and linked to the correct product data.
Tips for Printing Barcode Labels
- Use high-quality label paper for durability
- Avoid printing barcodes too small—scanners may struggle to read them
- Ensure there’s enough white space (quiet zone) around the barcode
- Regularly clean your label printer for consistent print quality
- Store labels away from heat and moisture to prevent fading
👉 Want to learn more about professional labeling? Check out our guide on How to Customize Logo Stickers for Your Small Business.
Learning how to make barcode labels is an essential skill for any business that sells products, manages inventory, or needs to track assets. With the right barcode type, generation software, and a reliable label printer, you can produce professional barcode labels that enhance efficiency and compliance.
At niimbots.com, we offer a range of inkless thermal label printers designed for small businesses and e-commerce sellers. Whether you need barcode labels for retail, shipping, or warehouse management, our printers make the process simple, fast, and cost-effective.
👉 Start creating your own barcode labels today with NIIMBOT—your smart choice for label printing.
FAQ about Barcode Labels
1. What is the easiest way to create barcode labels?
The easiest way is to use a barcode generator combined with a thermal label printer. With NIIMBOT printers, you can design and print barcode labels directly from your phone or computer.
2. Do I need a GTIN to make barcode labels?
If you’re selling products internationally or on platforms like Amazon or Walmart, yes, you’ll need a GTIN (UPC, EAN, or ISBN). For internal use, you can generate your own unique numbers without a GTIN.
3. Can I print barcode labels without a special printer?
You can use a standard office printer, but thermal label printers are faster, ink-free, and more cost-effective in the long run. They’re also designed to handle barcode label sizes accurately.
4. How do I make sure my barcode labels are scannable?
Always do a test scan before applying your labels. Ensure there’s enough white space around the code and avoid printing barcodes too small.
5. What size should barcode labels be?
Most retail barcode labels are between 1"–2" wide. The exact size depends on your packaging, but a portable label printer lets you customize sizes easily.
Ready to Print Your Own Barcode Labels?
Creating barcode labels doesn’t have to be complicated. With NIIMBOT thermal label printers, you can design, print, and apply barcodes in minutes—whether you’re running a small shop, e-commerce store, or managing warehouse inventory.
Shop NIIMBOT Label Printers Now
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